Terms & Conditions
Please read these Terms and Conditions carefully before handing over your keys. We’ve tried to make them short and as easy to read and understand as possible. They apply only to direct bookings, not where a booking is made through a third party which has sub-contracted its obligations to us or which acts as our agent.
1. Your rights and responsibilities:
Please refer to the email you receive from us acknowledging your booking for details of collection and delivery procedures. It is important that you follow these closely. If in doubt call 03333 222 333 for assistance.
Make sure your vehicle is in a roadworthy, safe and legal condition with full insurance, road tax and MOT.
On arrival at our car park, the airport, or your hotel (as the case may be) you must:
remove your luggage and any personal possessions which you may need for your trip from your vehicle. Your personal possessions and luggage are your responsibility at all times.
present your email confirmation (or quote your booking reference) to our representative (or hotel reception), check and sign our booking confirmation form and hand over your vehicle keys and the car park entry ticket issued at the barrier (if any). Please remove house keys etc. Tell us about any non-standard vehicle immobiliser or security features.
d) On your return to the UK please follow the procedures referred to in paragraph 1 a) above. Then, once you have made contact with our representative, you must:
produce your copy of the booking confirmation form or the bar-coded card you were given when your car was left with us. You may be asked for proof of identity. We may refuse to hand over the vehicle if you can not establish to our reasonable satisfaction that you are entitled to it.
pay any supplementary parking charge and valeting charges due (see 2 b) below).
inspect your vehicle and report any damage to our representative before you leave. Failure to do so may prejudice subsequent claims.
2. Our rights and responsibilities:
a) We will take all reasonable care of your vehicle for the period you have booked and paid for, starting from when you give us your keys.
b) If you park for longer than the period you have booked for, we will charge you for the extra days at the full daily price that applies at the time and if you have not claimed your vehicle within a reasonable time after the end of your booked period or contacted us to agree a new arrangement we can regard your vehicle as having been abandoned. We may then make arrangements for its disposal to cover our costs (but we will take reasonable steps to contact you before doing so) in accordance with the Torts (Interference with Goods) Act 1977. There are no refunds for early returns.
c) We may retain your vehicle until you have paid the full amount due (including valeting charges).
Although we will generally keep your car at the same secure compound for the duration of the booking period we may move vehicles if we need to and reserve the right to move vehicles to our overflow car parks elsewhere in the vicinity. All our drivers are fully insured against any damage which may be caused to your vehicle on the public highway, subject to the exceptions referred to in paragraph 3 below. Whilst your vehicle is in any of our compounds however, then unless we accept liability for any loss or damage in accordance with paragraph 3 below, you must rely on your own vehicle insurance policy.
3. We are not responsible for the following;
a) Insurance cover for you, your vehicle, or its contents, except for your vehicle when being driven by our drivers on the public highway.
b) Damage to your vehicle, including windscreens, wing mirrors, aerials, punctures, wheel scuffs, chip marks, minor scratches and dents, mechanical or electrical failure, or events beyond our control, or any loss or theft of or damage to the vehicle’s contents unless such damage loss or theft arises as a result of our negligence or our failure to take reasonable care of your vehicle. Note in particular the additional provisions below concerning valeting.
c) Matters that are covered by your car, holiday, household, motor or any other more specific insurance. You must look to that cover for protection in the first instance.
d) The direct or indirect consequences of force majeure, terrorism, catastrophe, adverse weather, industrial action, cancellation of flights, loss of baggage, traffic conditions, vandalism, failure of third parties to comply with their obligations to you (whether contractual statutory or otherwise) or criminal activity of any description.
e) Any natural deterioration in the vehicle’s condition while it is with us.
Property left unattended in your vehicle, on our site or in courtesy vehicles and trailers.
Any consequential (indirect) losses including but not limited to the cost of car hire hotels meals or other expenses incurred by you.
Delays due to wrong information on the booking form.
Despite the above, we will always accept liability for death or injury caused by our negligence.
If we are negligent or otherwise in breach of our obligations to you then our liability will extend only to the loss or damage which flows directly from that negligence or breach and which is a reasonably foreseeable consequence of it.
If we accept liability for damage to your vehicle then we may require that the repairs are undertaken by our own contractors or by contractors approved by us. We may elect to provide you with a courtesy car while those repairs are undertaken. Under no circumstances will we accept liability for the cost of repairs undertaken by third parties, or for the cost of car hire arranged by them or by you, without our prior written approval.
The limitations set out above above do not affect your rights and remedies in the event of any loss or damage caused to your vehicle by the deliberate act or omission of any member of our staff.
We collect and record information about you to enable us to provide you with the best possible service, and to enable us to process your booking. We will only use the information that we collect about you lawfully in accordance with the General Data Protection Regulation and the Data Protection Act 2018.
We will not use this information to contact you for marketing purposes, should you ask us not to do so and we will not share your information with any other organisations.
If you have any questions/comments about privacy or if you wish to know what information we hold about you please email us at firstname.lastname@example.org. If you find any inaccuracies we will do our best to delete or correct them promptly.
We do adjust our prices from time to time. We recommend you visit our web site for the most up-to-date prices. All prices include VAT at the current rate.
Under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013, you have 14 days to cancel your booking, starting from the day after we confirm it. If you cancel within that period you will be refunded all charges that you have paid to us unless you cancel after the booking period begins (i.e. at any time after the pre-booked arrival time or (in relation to some “meet and greet” services) after we dispatch our driver to come and collect your vehicle from you, if sooner) in which case you will remain liable for our charges for each day or part day from then up to and including the date when cancellation takes effect. We will still accept cancellations after the expiry of this 14 day period, provided at least 48 hours’ notice is given, but a £10.00 administration charge may then be levied and deducted from the refunded amount. Bookings cancelled after expiry of the 14 day period and less than 48 hours before the booking period begins will be charged in full.
Cancellations should be made, preferably by email to email@example.com or by post addressed to us at London Road, Crawley, West Sussex RH10 9SW. Cancellation notices must include your full name, booking reference and the start date and time of the booking you wish to cancel. They are only valid once received by us and take effect on the date of receipt. A model form of cancellation, which will automatically generate an email to us when you hit “Submit” is available through the following link: https://www.mapleparking.co.uk/cancellations/.
7. Restricted vehicles
We can accept some non standard sized vehicles such as mobile homes, lorries, military or commercial vehicles, caravans and trailers but only by special prior arrangement. Additional charges will apply to all vehicles which do not fit in a standard size parking bay. Please contact us in advance for details.
We regret that we may not be able to accept vehicles which have been specially adapted to meet the needs of disabled users. Please contact us in advance to check this if you are in any doubt.
8. Maple Valeting services
The following (additional) terms and conditions apply when you book / use our valeting services.
a) Cars are accepted for valeting subject to availability of the service. If for any reason we are unable to (or fail) to valet your car then your sole remedy shall be to a full refund or rebate of any monies paid or agreed to be paid by you for such service.
b) Our current prices are listed on our service menu, a copy of which was shown or provided to you at the time of booking. Our determination of the size category of your vehicle with regard to the price list shall be final and binding.
Although we will always apply the prices current at the time of booking, we reserve the right to change pricing generally without prior notice.
c) Unless paid for in advance, payment is due when we return your vehicle to you. Please note the provisions of paragraph 2c).
d) You must disclose to us all defects, damage, or weakness in your vehicle, known or suspected by you, which may be affected by the services prior to our commencing the cleaning process. We will use a pressure washer to clean your vehicle. Pressure washers remove dirt, grit AND LOOSE OR DAMAGED PAINTWORK. If your vehicle’s paintwork is compromised in any way, not to the manufacturer’s specification, stone chipped, cracked, crazed, damaged or substandard, pressure washing may make it worse. Decals may be lifted. We do not accept any liability for damage caused by pressure washing.
e) We will clean round any child seats and booster seats unless you remove them. If you do so then they must be refitted by you. We will not be able to remove or refit seats under any circumstances.